School Vault For Early Years

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Knowledge Base

1 Getting Started

1.1 What is School Vault and who is it for?
1.2 First-time school setup: the admin checklist
1.3 Inviting staff and assigning roles
1.4 The 18 roles explained: who can do what
1.5 Enrolling students: single and bulk methods
1.6 The parent & guardian experience, a full walkthrough
1.7 Terminology mode: Early Years vs Primary vs International
1.8 Multi-branch school setup
1.9 Activating your subscription
1.10 Parent-Child Linking: connecting parents to their children's accounts
1.11 School Settings: configuring your school profile
1.12 Academic sessions and terms: setting up your school year

2 Curriculum & Assessment

2.1 How the Curriculum Centre works
2.2 Installing a curriculum from the Library
2.3 Curriculum profiles vs programme profiles: what is the difference?
2.4 Assigning a curriculum to a classroom, and when NOT to mid-term
2.5 EYFS in School Vault: Development Matters domains and indicators
2.6 NERDC primary curriculum: subjects, CA, exams, and grade bands
2.7 IEYC, Cambridge Early Years, HighScope, and Reggio: assessment models explained
2.8 Creche and playgroup checklist assessments
2.9 Recording an observation on a student
2.10 Generating the Learning Journal PDF
2.11 Understanding assessment progress percentages
2.12 How assessment records are isolated per model
2.13 Cloning and versioning a curriculum profile
2.14 Archiving a curriculum safely
2.15 Milestones: tracking physical, cognitive, language and social development
2.16 Montessori, IB PYP, Waldorf, Creative Curriculum, PBL, and British-Nigerian Hybrid in School Vault
2.17 House Points and engagement tracking
2.18 Assessment Reports: reviewing all curriculum assessments in one place
2.19 Student portfolio: teacher recommendations and parent responses

3 Attendance & Daily Operations

3.1 Taking attendance: manual, QR, and bulk methods
3.2 QR code generation, issuance, and revocation
3.3 Setting up custom attendance statuses
3.4 Arrival context and late-arrival tracking
3.5 Check-out and pickup authorisation workflow
3.6 Bulk attendance: date ranges, corrections, and undo
3.7 Attendance analytics: reading the reports and intervention list
3.8 The Daily Journey PDF: what it contains and how to generate it
3.9 The fire register: running and exporting

4 Daily Reports, Wellness & Health

4.1 Writing and publishing a daily report
4.2 Logging medications and wellness entries
4.3 Health records: checkups, vaccinations, illness, injury, medication
4.4 Incident reporting: severity levels, documentation, parent notification
4.5 Authorized pickups: adding, editing, and verifying
4.6 Parent notifications: SMS, WhatsApp, and in-app, what triggers what
4.7 Creche Daily Reports: structured updates sent to parents via WhatsApp

5 Fees & Finance

5.1 Setting up fee templates and term billing
5.2 Bulk fee allocation to classes
5.3 Dedicated Virtual Accounts (DVA): what they are and how to create them
5.4 Paystack integration: activating, webhooks, and reconciliation
5.5 School Vault subscription billing: how it works for school owners
5.6 Financial overview and analytics

6 Primary Academic Suite

6.1 Creating subjects and setting score weights
6.2 Configuring grade bands for primary report cards
6.3 Mark entry: entering CA and exam scores for a whole class
6.4 Subject analytics: class performance and outlier detection
6.5 Generating and publishing primary report cards
6.6 Building and publishing the class timetable
6.7 Homework management: setting, submitting, and marking homework
6.8 Parent view: homework, grades, and the academic portal

7 Classes, Staff & Communication

7.1 Creating and configuring class sections
7.2 Assigning teachers to classes and subjects
7.3 End-of-year student promotion and class transition
7.4 Messaging parents: announcements, broadcasts, and direct messages
7.5 Library and resource manager: uploading and sharing materials
7.6 CBT (Computer Based Testing): creating and running in-school tests
7.7 The Teacher Assignment Matrix: managing class access for all staff at once
7.8 Calendar and planning: class schedules and the academic calendar
7.9 Messages: sending and receiving school communications
7.10 CBT Credentials: generating temporary passwords before a test session

8 Security, Compliance & Data

8.1 How School Vault protects child data
8.2 Audit logs: tracking who did what and when
8.3 Role-based access control: understanding permission boundaries
8.4 NDPR considerations for Nigerian schools using School Vault
8.5 File uploads and storage: limits, formats, and data retention
8.6 Analytics Dashboard: school-wide performance insights
8.7 Security Management: gate check-in, pickups, and incident tracking

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