Assigning teachers to classes and subjects

Types of teacher assignment

School Vault has two types of teacher assignment:

• Class Teacher, one teacher responsible for the whole class. The class teacher can mark attendance, write daily reports, view all Learning Journals, and add class teacher remarks on report cards. Only one class teacher is allowed per class section at a time.
• Subject Teacher, a teacher assigned to a specific subject for a specific class. Subject teachers can enter marks and set homework for their assigned subject in that class. A class can have multiple subject teachers (one per subject).

Assigning the class teacher

1. Go to Classes and click the class section.
2. Click Assign Class Teacher.
3. Search for the teacher by name.
4. Click Assign.

The class teacher immediately gains access to attendance, daily reports, and Learning Journals for that class.

Assigning subject teachers

1. Go to Settings → Subject Management → Subjects tab.
2. Click the subject.
3. Click Assign to Class.
4. Select the class section and the subject teacher.
5. Save. The teacher now sees this subject in their mark entry and homework screens.

Assigning an assistant teacher or key person

1. Go to the class section and click Assign Staff.
2. Select the staff member and their role: Assistant Teacher or Key Person.
3. Save.

Assistant Teachers can mark attendance and write daily reports. Key Persons can write Learning Journal observations for their assigned children only, they do not have full class access.

Changing the class teacher mid-term

1. Go to the class section → Assign Class Teacher.
2. Click Remove Current Teacher.
3. Assign the replacement teacher.

The outgoing teacher immediately loses access to the class. Historical records they created (attendance marks, daily reports, observations) remain associated with their name. The new teacher takes over from the current date.

Common mistakes

• Assigning a subject teacher at the staff level (inviting them as a Subject Teacher role) but not assigning them to any specific subject in a specific class, the role alone does not grant access to any mark entry screen.
• Forgetting to assign an assistant teacher, assistants who are not assigned to a class cannot write daily reports even if they are present in the room every day.
• Not removing a teacher who has been reassigned, if a teacher moves from Nursery 1A to Nursery 2A, they will have access to both classes until you remove them from the old one.