Building and publishing the class timetable

How timetables work in School Vault

Each class section has its own timetable. A timetable is a grid of:

• Days (Monday through Friday by default, you can disable days for partial weeks)
• Periods (numbered slots with a start and end time)
• Assignments (subject + teacher for each period)

Timetables are term-specific. You create a new timetable each term, or clone the previous one and adjust it.

Creating a new timetable

1. Go to Timetable.
2. Select the class section and term.
3. Click Create Timetable.
4. Set the school day start time and end time (e.g. 8:00 AM – 3:00 PM).
5. Add periods by clicking Add Period. For each period, set the start time, end time, and a label (e.g. "Period 1", "Break", "Assembly").
6. Repeat until all periods for the day are listed. School Vault warns you if periods overlap.

Assigning subjects to periods

1. Once your period structure is set up, the timetable grid appears.
2. Click any subject cell (day + period intersection).
3. A picker appears. Select the subject and the teacher for that period.
4. Click Save. The cell updates with the subject name and teacher initials.
5. Leave break periods blank or label them "Break" or "Lunch" without a subject.

Cloning a previous timetable

1. On the Timetable screen, click Clone from Previous Term.
2. Select the term to clone from.
3. Click Clone. The timetable structure and assignments copy over to the current term.
4. Review and update any assignments that have changed (teacher changes, new subjects).

Publishing the timetable

1. Once the timetable is complete, click Publish.
2. Published timetables are visible to class teachers on their dashboard and to parents in the parent portal under their child's class.
3. You can edit and re-publish a timetable at any time during the term. Teachers and parents see the updated version immediately.

Common mistakes

• Creating overlapping periods, if Period 2 starts at 9:30 but Period 1 ends at 9:45, School Vault warns you, but double-check that all periods fit within the school day.
• Forgetting to publish after building the timetable, teachers and parents cannot see a draft timetable.
• Not updating the timetable after a teacher change, if a teacher leaves or changes classes, the old teacher still shows on the timetable until you update and re-publish.