Attendance analytics: reading the reports and intervention list

Opening the attendance analytics dashboard

1. Go to Attendance from the sidebar and select the Reports & Analytics tab.
2. By default, the dashboard shows data for the current term to date, across all classes. You can filter by:
3. Date range, use the date picker to focus on a specific week or month
4. Class section, select one class to drill down
5. Status type, filter to show only Absent records, only Late records, or all statuses

Summary cards

The top of the dashboard shows four summary cards:

• Present Rate, percentage of total possible attendance days marked Present (or counted as Present, including Field Trips)
• Absent Rate, percentage marked Absent or any status counted as Absent
• Late Rate, percentage of days where the child arrived after the late threshold
• Unmarked Rate, percentage of days where no attendance record exists (a warning sign that teachers may not be taking attendance)

Class comparison view

A bar chart shows each class section with its present rate. Classes with a present rate below the school's target are highlighted in amber or red. Hover over any bar to see the exact count of students, attendance percentage, and date range.

Individual student view

1. Click any class bar to drill into that class's individual student data.
2. A table shows each student with their total Present, Absent, Late, and Unmarked counts, plus their attendance percentage.
3. Click a student's row to open their personal attendance calendar, a month-by-month view with coloured squares for each day.
4. From the individual view, you can see patterns: persistent Monday absences, frequent late arrivals, long unbroken periods of absence, etc.

The intervention list

The intervention list automatically populates with students who have breached the thresholds set in Settings → Attendance Statuses. Default thresholds:

• Persistent absence: attendance rate below 80% over the rolling term
• Frequent lateness: 3+ late arrivals in any rolling 30-day period
• Long absence: 5+ consecutive days of absence

1. Go to Attendance → Reports & Analytics tab and scroll to the Needs Intervention section at the bottom.
2. Each student on the list is shown with the reason they were flagged, their current attendance rate, and the dates of concern.
3. Click a student to see their full attendance history and add an Intervention Note, a record of any action you have taken (e.g. "Called parent on 14 July. Parent confirmed child has been unwell. Doctor's note received.").
4. Once an intervention note is added, the entry moves to the Under Review tab so you can track open cases separately from new flags.

Exporting attendance reports

1. From any analytics view, click Export.
2. Choose the format: PDF (formatted report) or CSV (raw data for spreadsheets).
3. PDF reports include school name, logo, date range, class section, and a formatted table of individual attendance records.
4. CSV exports include all raw data points for further analysis in Excel or Google Sheets.

Common mistakes

• Checking analytics daily instead of weekly, the daily fluctuations are not meaningful. Weekly or fortnightly review gives you the patterns that matter.
• Ignoring the Unmarked Rate card, a high unmarked rate means teachers are not completing the daily register. This is an operational problem that needs to be addressed with the teaching team.
• Not adding intervention notes to flagged students, without notes, you cannot demonstrate to regulators or inspectors that you identified and followed up on attendance concerns.