What Creche Daily Reports are and how they differ from standard reports
Creche Daily Reports is a dedicated module for creche and nursery-age children. It is different from the standard Daily Report (article 4.1) in two important ways:
- Delivery: Creche Daily Reports are sent via WhatsApp, directly to the parent's phone. They do not require the parent to log in to the portal.
- Structure: The form is optimised for very young children, with a Toilet section (for nappy tracking), quick-tap meal ratings (Excellent / Good / Fair / Poor), and a Remarks tab for end-of-day notes rather than a free-form publication.
The Overview tab: daily status at a glance
When you open Creche Daily Reports from the main navigation, you land on the Overview tab. This shows:
- Draft Reports: reports started but not yet sent
- Reports Sent: how many have been delivered to parents today
- Total Children: how many children are in scope
Below the stats, a list of every child shows their report status for the selected date: Not Started, Draft, or Sent. You can search by name or filter by class. Click Create Report next to any child to start their daily report.
Creating a report for a child
- From the Overview tab, find the child and click Create Report. You can also click the Create Report tab and use the date picker to select the reporting date.
- The report opens with the child's name, class, and date shown at the top. The status badge shows draft.
- Work through each tab in sequence:
Meals tab
For each meal (Breakfast, Lunch, Snack), tap the rating: Excellent, Good, Fair, or Poor. Quick-note chips appear below the rating, for example "Ate most of the meal", "Had a good appetite today", "Finished most portions", "Ate well with minimal prompting". Tap any chip to add it to the report instantly. Add a free-text note for additional detail.
Nap Time tab
Record nap start time, end time, and any relevant notes about the quality of the child's sleep.
Activities tab
Log the activities the child took part in during the day. Add a brief description of how they engaged.
Mood tab
Record the child's overall mood and any notable emotional observations during the day.
Toilet tab
Record nappy changes or toilet visits with times. This section is particularly important for very young children and for parents who need to track patterns (e.g. children who are toilet training).
Remarks tab
Add any general end-of-day observations that do not fit into the other sections, teacher notes, reminders for parents, or anything notable about the child's day.
Saving and sending the report
- At any point, click Save Draft to save progress without notifying the parent. The child's status changes to Draft on the Overview tab.
- When the report is complete, click Send to Parent. The report is sent via WhatsApp to the parent's registered number immediately. The status changes to Sent.
Sending all reports at once
At the end of the day, you can send all completed draft reports to parents in one action. From the Creche Daily Reports page, click Send All via WhatsApp. All reports in Draft status are sent simultaneously. Reports that are already Sent or Not Started are not affected.
Report History tab
The Report History tab shows a record of all reports sent. Use the date picker to look up past dates. Each entry shows the child's name, the date, the status, and who sent the report.