What the fire register shows
The fire register is a real-time list of everyone who should be on your school premises right now. It includes:
- Children, every student marked Present today who has not yet been checked out
- Staff, every active staff member logged in or checked in today
- Each entry shows: name, class section, any medical or health flags (allergies, medical conditions flagged as "immediate concern")
The fire register is only as accurate as your attendance and check-out records. If a child was marked Present but their parent collected them without a formal check-out, they will still appear on the fire register. Keep check-out records up to date throughout the day.
Generating the fire register
- Go to Attendance → Fire Register tab.
- The register generates instantly and shows the current time and date at the top.
- The list is sorted by class section, then alphabetically within each section.
- Medical flags are shown in red next to each student's name.
Fire register screen showing class sections with lists of student names, any medical flags in red, and a total headcount at the top of each section
Exporting and printing the fire register
- Click Export PDF to generate a printable fire register. This is the document you hand to the fire service.
- Click Print to print directly from the browser.
- Alternatively, click Export CSV for a spreadsheet-compatible version.
Keep a printed fire register at the gate. Digital is fast, but in a real emergency you may not have time to log in and generate the register. Print a fresh register each morning as part of your opening routine and keep it with the sign-in/sign-out book. The digital version is your primary source; the paper version is your emergency backup.
Fire register in a real emergency
During an evacuation:
- If you have mobile access, pull up the fire register on your phone at Attendance → Fire Register tab. The page is designed to load quickly on mobile networks.
- Use the class-by-class view to account for children section by section.
- Tap a student's name to mark them as Accounted For on the live register. This updates in real time for all staff with the register open.
- Any student not accounted for within 5 minutes shows a flashing alert.
- Share the screen or URL with the site manager or emergency services if needed.
Practice matters. Run a fire drill at least once per term and include a test of the digital fire register. Staff should know exactly where to find it and how to use the Accounted For feature before they need it in a real emergency.